4 Benefits of Eliminating Paper Records at Job Sites

by | Mar 30, 2021

Eliminate Paper Records to Streamline Your Business

Job site safety is the most important factor for keeping your projects on schedule, workers safe, and protecting your margins. Safety plans and data must be well documented to keep in accordance with local, state, or federal safety workplace guidelines. Many companies still rely on ledgers, notebooks, workbooks, binders, and folios that organize tens of thousands of sheets of paper to track information.

This costs the industry an average of 13 hours of lost productivity per worker with a significant impact on the bottom line. Paper-based processes are cumbersome for a variety of reasons, and more companies are finding new efficiencies moving to a paperless job site.

When it comes to employee and visitor workplace screening, a digital screening tool can reduce touchpoints to protect your employees and visitors on-site. It can also provide benefits that help you keep your projects going and avoid the risk of shutdowns. The team at Safe Site Check In wants to share with you how adapting paperless digital screening can pay off in great dividends.


Safer Job Sites

At any time, your construction sites have a variety of visitors. Not only do you have your work crew coming and going to your job site, but subcontractors and other visitors may also check in regularly to work on, inspect, or finish various projects.

It’s critical for your business to manage visitors and screen them for managing your site, know who’s doing what and where, contact tracing, etc., to keep everyone safe and productive. Signing in with a form on a clipboard presents several challenges. The pen needs to be sterilized or replaced each time it is used, and multiple hands touching the same pages or clipboards are considered unsafe and unhygienic work practices.

When people use a digital screening tool, like Safe Site Check In, each employee or visitor on your job site uses their own device to check in. Eliminating paper reduces the number of shared touches. Also, if an issue occurs on-site, your safety compliance officer or job site manager could be hundreds of yards away from the clipboard sitting in the office. With a digital screening tool, the information that reveals who is on-premises is available at your fingertips.


Faster and Cleaner Check-In

Whether it’s a short-term or all-day visit, your business needs awareness over everyone on your job site. When people arrive, they want to get to their project. Standing in line to fill out a form with all of their vital information takes time, and when multiple people arrive at once, you begin to develop a long line that leads to frustrations and a lack of productivity.

A paperless solution is your best effort in ensuring workers get to where they need to be fast because a digital check-in means no there’s waiting in line. Also, how many times have you looked at the form and not been able to read a name or a number? Digitizing the process gives clarity to safety compliance officers and job site supervisors.

Best of all, a tool like Safe Site Check In allows visitors to check-in on their smartphones easily – with no training or mobile apps to download!

Related Article: EScreening vs. Paper Screening


Better Organization

If you’re like most businesses that have been documenting on paper, those binders, workbooks, and more are piling up somewhere. If you’ve tried to digitize them, it’s probably taken someone countless hours to migrate that information online.

If your company operates more than one construction site, it’s imperative to have an organized system that can easily process all of that information. Paper limits your ability to oversee your multi-site projects and does not give you immediate access to information. Instead of rifling through piles of paper, eliminating paper allows you to have real-time knowledge at all times, making your job easier and organized.


More Cost-Effective

Most businesses don’t realize the hidden cost of paper. Combine the paper with printers and ink, and just observing proper safety protocols can cost a pretty penny. Wasting time wastes money, and your time is valuable. Investing in a digital screening tool is a cost-effective solution and maintains a paper trail without the physical paper. By eliminating paper, you can provide your business with benefits that extend beyond a dollar sign and keep your business open. Think about the benefits of the environment, an added bonus to your digital workplace screening process.


Safe Site Check In is an easy, customizable visitor awareness and safety screening SaaS application and online visitor management tool. With just the simple scan of a QR code, your screening processes are now paperless.  A new site can be ready to go within minutes. Our system is completely web-based and there are no mobile apps for workers or visitors to download, no software to install, and no training required. 

Whether you manage a small office space, multiple construction sites, or a large commercial warehouse, you can easily screen and check-in subcontractors, vendors, and visitors. The Safe Site Check In webapp keeps management informed in real-time, with full job site visibility, accurate daily reporting, summary dashboards, and contact tracing in just minutes. Click here to start your risk-free trial today.