Benefits for Every Industry
Whether you’re a construction site superintendent, an industrial facility manager, an event venue operator or administer a high risk office, our highly affordable digital check-in platform provides all you need.
Industrial Facilities
Simplify visitor and subcontractor management for factories, warehouses, utilities.
Event Venues
Paperless customer data capture and waiver signing on every site visit.
Offices
Secure digital badging, safety screening, visitor, delivery and subcontractor management and record keeping.
Comprehensive Features and Benefits
| Features | Benefits |
|---|---|
| Digital, Paperless Visitor Check-In | Eliminates the need for physical paperwork, saving time and resources. |
| Ensures compliance with safety and health regulations by maintaining accurate digital records. | |
| Mobile-Friendly Interface | Enables users to complete check-ins via smartphones or tablets, providing convenience and accessibility. |
| Reduces onboarding time for visitors, contractors, and employees. | |
| Customizable Check-In Forms | Tailors the check-in process to meet specific site requirements, ensuring relevant data collection. |
| Enhances operational efficiency by avoiding irrelevant or redundant information. | |
| Real-Time Notifications | Alerts site managers instantly about visitor arrivals or safety concerns. |
| Improves site security and safety by enabling proactive decision-making. | |
| Cloud-Based Record Management | Provides secure, centralized access to visitor logs and data from anywhere in real time. |
| Make reporting and auditing processes easy for compliance and incident investigations. | |
| QR Code Integration for Check-Ins | Simplifies the check-in process with quick, contactless scanning. |
| Minimizes bottlenecks at entry points, improving site flow and productivity. | |
| Visitor Badge Printing | Enhances site security by ensuring proper visitor identification. |
| Creates a professional impression for site guests and contractors. | |
| Safety Compliance Tracking | Safety screening on check-in/out |
| Helps meet OSHA and other regulatory standards. | |
| Reduces the risk of fines and legal liabilities with accurate recordkeeping. | |
| Analytics and Reporting Tools | Provides actionable insights into site activity and visitor trends. |
| Facilitates informed decision-making for resource allocation and site management. | |
| Integration with Existing Systems | Connects seamlessly with project management tools and HR systems for enhanced workflow automation. |
| Eliminates manual data entry of manpower, visitor and other data. | |
| Reduces data duplication and ensures consistency across platforms. | |
| Multi-Language Support | Accommodates diverse workforces with language preferences for check-ins. |
| Improves user experience for non-English speaking visitors and contractors. | |
| Alerts and Reminders | Makes Emergency Action Plans a snap |
| Sends reminders for safety orientations or compliance deadlines, ensuring all personnel are informed. | |
| Helps maintain safety and operational standards with timely notifications. | |
| Visitor Pre-Registration | Speeds up the check-in process by allowing guests to submit information in advance. |
| Visitor waiver signing then Supervisor alerts | |
| Reduces wait times and improves the overall visitor experience. | |
| Secure Data Encryption | Protects sensitive visitor and site data with robust security measures. |
| Ensures compliance with data protection regulations like GDPR and CCPA. | |
| Personal data is private between you and your GC. No advertising. | |
| Incident Investigations | Allows real-time logging of safety incidents for immediate investigation. |
| Provides a clear audit trail for post-incident reviews and compliance needs. | |
| Secure Access Control | Role based access levels to supervisors, project managers, and other roles, ensuring secure and efficient site operations. |
| Access to data is protected by Secured sign-on with password protection managed by Google Technology. | |
| Prevents unauthorized access to sensitive data or job site areas. | |
| Automatic Visitor Check-Out | Tracks visitor departures to maintain accurate site records. |
| Ensures all visitors are accounted for in case of emergencies. | |
| Custom Branding Options | Adds company logos and themes to check-in forms, maintaining brand consistency. |
| Enhances professionalism in all visitor interactions. | |
| Secure Data Encryption | Workers get password protected accounts on first use. |
| Protects sensitive information, ensuring compliance with privacy regulations. | |
| Reduces liability risks associated with data breaches. |
Tailored Solutions for Construction Sites
Safe Site Check In is designed to meet the unique challenges of construction sites. Easiest way to meet general, safety and security requirements. Saves your managers hours every month.
Key Features for Construction Sites
- Digital Worker, Subcontractor & Visitor Check-Ins: Make the onboarding process easy to meet all access control requirements.
- Capture Jobsite Data: Eliminates manual data entry to automate project plan updates for schedule and cost controls.
- Capture Workforce Data: Know which workers are apprentices, their license and certifications, legal employment docs, etc.
- Compliance Recordkeeping: Accurate real-time data and permanent records to meet your project, OSHA or regulatory requirements.
- Safety Enhancements: Hazard & risk awareness, training, safety data sheets, emergency action plans, incident reporting and more.
Safe Site Check In’s Key Features and Benefits for Construction Sites
| Features | Benefits |
|---|---|
| Digital, Paperless Visitor Check-In | Make check-ins for contractors, subcontractors, and site visitors easy, reducing delays at job sites. |
| Maintains accurate, real-time records for compliance audits and incident tracking. | |
| Mobile-Friendly Interface | Allows workers and visitors to check in on-site using smartphones or tablets, eliminating the need for fixed kiosks. |
| Saves time during busy periods with fast, accessible check-in options. | |
| Customizable Check-In Forms | Gathers critical site-specific information such as certifications, safety training records, or toolbox talk acknowledgments. |
| Ensures only qualified personnel enter the site, improving safety and compliance. | |
| Real-Time Notifications | Instantly alerts site supervisors about contractor arrivals or safety incidents, enabling immediate action. |
| Improves communication and coordination across multiple job sites. | |
| Cloud-Based Record Management | Provides easy access to visitor logs for regulatory inspections, insurance claims, or internal audits. |
| Reduces paperwork and simplifies recordkeeping across multiple project locations. | |
| QR Code Integration for Check-Ins | Speeds up check-ins with contactless QR code scanning, reducing bottlenecks at site entry points. |
| Ensures quick identification and site access for authorized personnel only. | |
| Compliance Tracking for Safety Regulations | Helps meet OSHA and industry-specific safety requirements by maintaining digital safety records. |
| Reduces risk of fines, penalties, or project delays due to non-compliance. | |
| Visitor Badge Printing | Improves site security by ensuring visitors and contractors are clearly identified. |
| Supports on-site accountability and safety protocols. | |
| Analytics and Reporting Tools | Tracks site activity, such as worker attendance and contractor hours, for accurate payroll and project costing. |
| Identifies safety trends or patterns to proactively address risks. | |
| Integration with Existing Systems | Syncs with project management tools like Procore or HR systems to streamline workflows. |
| Reduces administrative overhead by automating data sharing and updates. | |
| Customizable Alerts and Reminders | Notifies workers and supervisors of safety briefings, required training sessions, or certifications about to expire. |
| Keeps teams informed and compliant with safety protocols. | |
| Visitor Pre-Registration | Allows subcontractors and delivery personnel to pre-register, saving time on-site. |
| Minimizes disruptions during busy workdays. | |
| Secure Data Encryption | Protects sensitive employee and contractor information, ensuring compliance with data security regulations. |
| Reduces liability risks from data breaches or unauthorized access. | |
| Incident Reporting Integration | Enables immediate logging of on-site accidents or safety issues for accurate documentation. |
| Facilitates quick resolution and enhances site safety for workers and visitors. | |
| Secure User Access | Role based access levels to supervisors, project managers, and other roles, ensuring secure and efficient site operations. |
| Access to data is protected by Secured sign-on with password protection managed by Google Technology. | |
| Prevents unauthorized access to sensitive data or job site areas. | |
| Automatic Visitor Check-Out | Tracks when contractors, delivery personnel, or visitors leave the site, ensuring accurate headcounts. |
| Enhances emergency preparedness by providing real-time data on who is on-site. | |
| Custom Branding Options | Adds company logos and safety messaging to check-in forms, reinforcing professionalism and brand identity. |
| Instills trust among contractors and clients with a polished, branded experience. | |
| Subcontractor Delegation | Lets you delegate the task of creating badged workers profiles to subcontractors. |
Benefits by Related Job Function
| Job Function | Features | Benefits |
|---|---|---|
| Project Managers | Integration with Project Software | All worker and visitor attendance synchs with project software (e.g., Procore, ACC) eliminating manual data entry |
| Project software can become a real-time project “source of truth”. | ||
| Cloud-Based Data Management | Access site data anytime for project reporting, audits, inspections | |
| Centralizes data across multiple job sites for better remote oversight. | ||
| Analytics and Reporting Tools | Monitor worker attendance and subcontractor hours | |
| Identify trends or delays to improve efficiency and resource allocation. | ||
| Help document Project Labor Agreement compliance to claim tax credits | ||
| Site Supervisors | Digital, Paperless Worker Check-In/Out | Fast, easy check-ins using badges, phones and/or tablets |
| Accurate daily logs for compliance and accountability. | ||
| Fast, easy entry for workers using QR codes on phones or badges. | ||
| Access Control | Prevents unauthorized access to job site | |
| Safety screening and hazard awareness during check in & out | ||
| Records both questions asked of workers and their answers | ||
| Supervisors are alerted to any check-in exceptions or errors | ||
| Onboard Workers and Subcontractors | Collects essential worker certifications or safety acknowledgments. | |
| Create digital badges for use on phones or print badges for scanning | ||
| Verifies contractor qualifications during onboarding. | ||
| Delegate subcontractor onboarding and badging to their foremen | ||
| Automatic Visitor Check-Out | Tracks departures to ensure all personnel are accounted for. | |
| Asks about any safety incidents on check out | ||
| Time on site data useful for subcontractor cost control, investigations, etc. | ||
| Workforce Management | Capture trade worker certs, training, licenses or eVerify or union status | |
| Make better task assignment decisions in the field | ||
| Be prepared for safety or homeland security inspections | ||
| Visitor Management | Visitor onboarding including risk awareness and waivers | |
| Alerts Supervisors of visitor arrivals | ||
| Real-Time Alerts and Communications | Broadcast to everyone on site in real-time | |
| Essential for project Emergency Action Plans (EAP) | ||
| Make workers aware of key site activities like visitor arrivals, tool talks, etc. | ||
| IT Managers | Data Access and Security | Role-based access for supervisors, project managers, and other roles, ensuring secure and efficient site operations. |
| Access to data is protected by Secured sign-on with password protection managed by Google Technology. | ||
| Data is permanently cloud-stored encrypted in real-time | ||
| Web app is continuously monitored for security vulnerabilities | ||
| Web App | Use with any mobile smartphone or tablet, Apple or Android | |
| Use with any browser | ||
| Use with any network | ||
| Critical and private data is stored in the cloud not the device | ||
| Web app updates occur in the cloud without any user downloads | ||
| No IT Deployment | Jobsite posters can be deployed in minutes | |
| No native app downloads, App or Play store payments or registration | ||
| Easy to use as any consumer web app such as restaurant menus | ||
| No new device or technology training required of anyone | ||
| Project software API integration in 30min or less | ||
| CSV file export on request | ||
| Safety Managers | Safety Plan Compliance | Safety and hazard awareness during every check in/out. |
| Promotes a culture of safety and compliance. | ||
| Stay compliant with OSHA and safety best practices | ||
| Reduces risk of fines and project delays | ||
| Site broadcasts for Emergency Action Plans (EAP) | ||
| Incident Reporting | Logs accidents or safety issues immediately. | |
| Project software integration. | ||
| Accurate contemporaneous data for investigations | ||
| Safety Training During Onboarding | Captures safety orientations, required training, or certification renewals. | |
| Invoke safety training videos or learning software during onboarding | ||
| Analytics and Reporting Tools | Tracks safety trends to proactively address risks. | |
| Provides actionable insights for improving site safety policies. | ||
| Workers, Visitors and Subcontractors | Mobile-Friendly Interface | Check in by using smartphones to scan a jobsite entry QR coded poster |
| Or store your badge on your smartphone to be scanned at entrance | ||
| Or scan your printed badge | ||
| Or tap in on a tablet | ||
| Intuitive and easy to use without special training | ||
| English and Spanish standard | ||
| Pre-Registration | Allows workers and visitors to onboard either before or at the jobsite | |
| Reduces time spent at entry points, especially during busy times. | ||
| Privacy | Personal login is created when you first arrive and password protected | |
| You only need to enter personal data once | ||
| Personal data is only shared with the general contractor and project owner | ||
| Personal data is never sold or used for advertisements | ||
| Project Owners and General Contractor Executives | Makes Jobsite Managers more efficient | Saves your managers time and you money |
| Reduces bid estimates for general administrative requirements | ||
| Reduces a wide range of project risks – site security, safety, cost, compliance, information security, etc. | ||
| Reduces compliance costs | ||
| Advances your overall digital strategy | ||
| Custom Branding Options | Incorporates company logos and themes into check-in posters and badges for a professional experience. | |
| Enhances trust by showcasing modern, secure processes. | ||
| Cost Controls | Monitor actual number of workers and time spent on site against estimates. | |
| Drives down insurance and workers comp costs over time |
Why Choose Safe Site Check In for Digital Check-Ins?
Manual and paper-based check-ins slow down operations, increase risk, and make compliance a challenge. Don’t waste the time of your most expensive labor – your managers.
With features like real-time notifications, mobile-friendly access, and cloud-based storage, our platform ensures an easy experience for everyone entering your site or workplace without special training.
Trusted by Businesses Nationwide
“Safe Site Check In provides clear visibility into jobsite progress for those unfamiliar with construction—a huge industry need.”
Easy to Use
Pros: The ability to see the manpower on a job site at any given time…integration with Procore…”
by Korbin L., General Superintendent
Simple Set-Up
Definitely making jobsite management easier…there wasn’t anything not to like about using Safe Site Check In.
by Wayne L., Construction Plant Manager
Very Responsive
It’s an efficient log in of manpower with pertinent information all in one place! Login is user friendly and quick!
by Julie S., Construction Admin
Ready to see the benefits for yourself?
Transform your site and visitor management and save labor costs today with Safe Site Check In. Try it free or schedule a demo to see how it works for your business.
