Education Construction Jobsite Management
Education project owners are demanding more security, safety and project data. Digital check-in meets owner needs affordably and is easy to implement. Affordably meet general requirements and conditions.
Education construction managers today must navigate both budget and labor shortfalls. Staff shortages cannot be allowed to risk student safety. Access control & screening arriving construction workers along with students, staff, subcontractors, vendors and visitors is essential for security.
Education construction and facility managers are now adopting digital jobsite management technology like Safe Site Check In. QR codes plus smartphones means the end of screening by a superintendent or receptionist. Also means the end of paper record keeping, transcription and filing.
Now, every type of construction worker or visitor can be screened, onboarded and directed to their proper location and site supervisor. Regular workers can receive digital badges for fast repeat check in. Badges can include photos and information that will assure staff, students and their families that the facility is safe and secure.
Converting education construction jobsite management to digital lets facilities elevate security, safety and compliance while simultaneously reducing overhead and administration costs. Education construction project owners can now know who is or was onsite, now or in the past, how they were security screened, and whether projects are on schedule. And if a health, security or other kind of incident occurs, such data is essential for resolving the situation fast.
Benefits of Digital Construction Jobsite Management for Education Projects
Construction is experiencing a generational shortage of labor. The Covid pandemic, early retirements, inadequate recruitment, skills training and immigration restrictions have all constrained labor supply.
Workforce development can take years, and immigration reform perhaps never. But automation via technology can happen today.
Automating routine tasks that can be easily performed self-service using mobile consumer technology makes total business sense. Skilled resources should only be employed for higher value tasks. And digital automation creates new data sources that can be used to run a better business.
Educators have a unique set of security challenges. Access to certain areas will be limited by visitor type. Some areas are only for students or staff, or maybe close family members. Some areas are only for staff. Others for contractors, visitors and vendors.
Three federal student privacy laws are in effect to help students and their parents protect their children’s privacy, safety and security. The FERPA, the CIPA, and the COPAA are these laws. All of these laws focus on students first, and there is something for construction managers to take away from all of them.
States and localities have increasing adopted additional regulations for educational facilities with major compliance impacts (for example, in Massachusetts, the CORI). These often include increased recordkeeping of background screening for any worker coming onto facility grounds.
A school’s visitor reception process can be challenging, especially when managing family safety concerns, visitation privileges and preferences. Reception is even more complicated while construction is going on.
Automating receptionist recordkeeping duties is only one benefit. With Safe Site Check In automation, most education construction jobsite management reception functions – students go here, staff there, visitors elsewhere, worker access and screening – can now be automated.
Regular visitors and vendors experience less wait time. Everyone’s satisfaction and productivity improves.
Because Safe Site Check In is digital, arrival and attendance data is immediately permanently stored in the cloud, encrypted and secured. Daily logs go online, eliminating paper, data entry and filing, saving not only labor costs, but physical space costs as well.
And with our new onboarding and QR badging, workers and frequent visitors can check-in faster and easier than ever.
Get Started with Safe Site Check In
Affordable, safe, secure, satisfaction guaranteed
Education Construction Jobsite Management Reduces Risks and Saves Money
All educational facilities strive to provide a safe, secure, and productive environment for students, family, staff and vendors. It’s essential to their mission and built into their contractual general requirements and conditions.
These are some of the ways Safe Site Check In can streamline education jobsite operations:
- Reception – Family, staff, students, contractors and vendors experience less waiting.
- Visibility – Staff now has a real-time view of all arrivals and their identity and reason for visiting.
- Security – Maintain the confidentiality of all construction worker, staff and visitor records and protect from unwanted guests.
- Safety – Ensure that each visitor gets the necessary safety screening and training.
- Productivity – Shift your front desk workload to higher value tasks and limit interruptions to only those needing immediate help.
Safe Site Check In – How it Works
Workers and visitors check in by scanning a facility-specific QR code poster using any smartphone. There is also a Kiosk (tablet) mode version for visitors without a smart phone. Once scanned, first time arrivals identify themselves by name, email and phone number. Repeat workers can be onboarded, trained and provided a QR badge for easy, fast repeat check in. Badges can exist just on a phone, or printed with photos & other data.
New and repeat arrivals answer the questions you customize for your facility’s specific needs. Selected responses result in supervisor alerts (e.g., possible disease exposure, or a subcontractor or delivery arrival). First time visitors can be presented with a liability waiver or safety training video. A successful check in results in a unique green QR confirmation code.
Education construction jobsite management can also alert workers to jobsite conditions important for their safety, such as weather conditions, new seasonal disease protocols like the flu, construction risks such as open walls or floors, or reminders about using personal protection equipment (PPE).
Questions and answers are permanently cloud stored for compliance reporting or claims handling. GPS verification makes sure everyone is checking in at the physical location where they should be.
Workers can also create their own password protected Profile containing data critical for managing your workforce. Profiles contain their certifications, licenses, work permits, training data, vaccination status. And safety data sheets are accessible by anyone onsite from within the app.
The Safe Site Check In webapp is available in English and Spanish. There are no downloads, installs or IT services necessary. Works with any device or browser. Setup is easy – printing and laminating QR posters takes the most time – and there are dozens of q&a templates available for customization. Our customer success services help you configure for special needs: For example, a public check-in followed by a restricted access check-in.
With Safe Site Check In, you don’t need an in-house IT team to utilize and manage our automated daily log. Project managers and education project owners get updates daily and weekly. Requires no new hardware or software, downloads or pre-registration by staff or visitors. Be up and running in minutes, all for one affordable monthly subscription. Contact Safe Site Check In via our free trial or demo today.
