Safe Site Check In Pricing

Once you purchase a Safe Site Check In subscription, you can cancel anytime within the first 14 days and receive a full refund.

However, if you repurchase a subscription within the following 12 months, we may charge a two-month reinstatement fee.

Sites in the SSCI service represent physical work locations or job sites where access is managed through a check-in process. Sites may come and go as projects start and finish. For contractors, a site’s duration depends on the start and end dates of a job at a particular location. For office sites, the duration depends on the lease terms or can be permanent.

Site Licenses are the number of locations where screening is required. Some locations may have just one area to screen at entry or more than one based on unique requirements for that location such as supply or equipment storage, etc. They can be also thought of as SSCI reusable capacity slots which are occupied by sites over time. For example, a site license can be used for one site whose job ends, and then used again for a new site whose job is just beginning. Media production or facility management companies, where time at job sites is short, might reuse the same site license multiple times in the same month.

Site licenses are purchased in increments of one monthly subscription and they automatically renew. If you add a site license in the middle of a month, you are charged for the additional license. If you subtract a site license, your total license fee will be reduced on the following month’s renewal date.

Site licenses purchased by credit card renew one month after the purchase date. Site licenses purchased via invoice renew at the beginning of every month.

Site Licenses can be active or inactive. As your business changes, SSCI administrators manage the total quantity of licenses to closely match your number of work sites. The SSCI administrator app makes it easy to increase or decrease your license total.

At times, it is normal to have more total license subscriptions than you have active work sites. Usually, this is because of delays in the start of job site work, and it is easier to have site licenses in reserve than to try and match total licenses to total sites every day.  Most SSCI customers estimate the number of site licenses needed for an entire month, and add to that number mid-month if business requires more.

Think of a site license as like a job site trailer – you can use it over and over for multiple jobs.

Since SSCI is affordable, most customers include SSCI costs as a component of overhead and allocate them across all of their customer markups.

However, if you do pass through SSCI costs, the SSCI administrator app includes a Site Details List Report that makes it easy to find out which sites are currently active:

The list can be exported and shared with Accounts Payable to assign SSCI charges to individual jobs. Most companies will include a job or project code when they create sites for this reason.

Purchasing SSCI licenses by credit card is most efficient and secure.  License subscriptions will be charged on the day of the initial purchase, and licenses will be auto-billed at their monthly renewal date, one month after purchase.

An added benefit of paying by credit card is that when you add additional site licenses during a billing cycle, the additional sites charged on the incremental purchase date are prorated to the number of days remaining in the current billing cycle.

A second benefit of paying by credit card is that you can self service the number of required licensed sites through the SSCI Admin feature, eliminating the need to work through our support team to make adjustments.

Example:

You set your account to pay by credit card on February 7:

• Your credit card is autobilled for the monthly quantity of licensed sites on the 7th of every month, say for example 3 sites.
• You can change the quantity of licensed sites through the Admin app at any time. When you add to the purchased quantity, say 1 additional license on February  21: your card is billed for the pro-rated number of days remaining in the current monthly billing cycle (until March 6), your card is then auto-billed on March 7 for 4 license sites.
• When you reduce the number of purchased sites, your next month’s auto-billing will reflect the adjusted quantity of licensed sites. Say on March 14, that you reduce the quantity of sites from 4 to a count of 3, on April 7 your card is auto-billed for 3 sites. Note, you do not receive refunds for reducing your licensed sites because the licenses are for a monthly subscription.

Credit card charges require the least amount of handling by our customer’s accounts payable staff compared to issuing checks or ACH transactions. Credit cards have a number of protections built-in, such as the ability to dispute charges or effect refunds, accumulate points, etc.

SSCI does not capture or store credit card information. Instead, SSCI uses a credit card service that has the most extensive security protections over card numbers and business information.

Some SSCI customers will want to be invoiced for site licenses. Because this method is more labor intensive, we charge a convenience fee for invoicing.

SSCI issues invoices for subscription renewals at the beginning of a month. The number of licenses includes the current active count, plus additions that were requested during the prior month.

Site licenses added during a prior month are billed at the full month’s subscription rate to cover the cost of manually adjusting licenses, versus the benefit of prorated additions when you pay via credit card.

Example:

Invoice billing always occurs on the first day of the month. You are invoiced for the number of licensed sites as of the first day of the month.

• Say you have 3 licensed sites on February 1.
• On February 8, you request an additional licensed site. Our support team modifies the app accordingly. When receiving your March 1 invoice, you are charged for 4 sites to cover the month of March, plus you are also billed in arrears for the site that you added on February 8.
• On March 14, you request the quantity of licensed sites to be lowered from 4 to a count of 3. Our support team modifies the app accordingly. On April 1, you will be invoiced for 3 licensed sites.

Our standard terms and conditions specify net-ten payment terms, but SSCI will not consider your payments late until you are more than 30 days overdue. Please note the mailing address for depositing your cheques included on your invoice, it is different from our office and mailing address.