Digitizing the Gate
Staffed gates and access checkpoints are where site control begins. When entry logs live in binders—or vary by guard, shift, or location—details get missed, reporting becomes painful, and accountability suffers.
SSCI digitizes the gate check-in process so your team can capture the right information every time, maintain a reliable access & safety log, and confidently answer: Who is on site right now?
What is “Digital Access Control” for a Staffed Gate?
Digital access control (in the context of a staffed gate) is the workflow and recordkeeping layer that documents who requested entry, why, when, and under what rules—so your site has a consistent, searchable access history.
SSCI is not physical gate hardware (turnstiles, barrier arms, badge readers). It’s the software workflow that helps gate teams run faster, more consistent check-ins and produce audit-ready logs.
In practice, this means:
- A repeatable gate check-in workflow including hazard awareness
- A digital access log you can search and export
- Real-time on-site visibility to support operations and incident response
Know who is on site—right now.
Gate logs aren’t only for after-the-fact reporting. They’re also how teams maintain day-to-day accountability—especially when multiple vendors, contractors, deliveries, or shifts are active.
With SSCI, teams can maintain real-time “who’s on site” visibility so operations can:
- Confirm current site presence without chasing paper logs
- Auditable awareness of safety protocols and risks
- Support emergency response and accountability
- Reduce confusion when site activity changes quickly
Run a Consistent Gate Check-In Workflow (Without Paper Logs)
A great gate process is simple: verify, log, approve/deny, and maintain visibility. The challenge is running it consistently across shifts, staff changes, and multiple sites.
SSCI helps you digitize the workflow so the gate team follows the same steps every time without relying on memory, handwritten notes, or inconsistent log formats.
Standardize what gets captured at every entry
Whether you staff the gate with your own team or use a third-party guard company, standardization is what makes reporting and audits reliable.
With SSCI, you can capture the details you require in a structured, consistent way—so entries don’t get skipped, lost, or written down differently by each person.
Reduce errors at shift change (especially for 24/7 gates)
Shift handoffs are where details often get missed—especially at busy checkpoints. A digital system keeps the gate record continuous across shifts so the next team can quickly understand current status and recent activity.
Built for Security Providers and Site Operators
Some solutions speak only to the “site owner.” Others speak only to the “guard company.” Gate operations usually involve both.
SSCI is designed to help anyone responsible for the gate workflow—with clear value for each stakeholder.
For Security Providers / Gate Guard Companies
If you manage multiple client sites, consistency is your advantage. SSCI helps you:
- Run a standardized gate process across sites
- Train new staff faster with a repeatable workflow
- Provide client-ready logs and reporting
- Improve shift continuity for 24/7 coverage
For Site Operators (Construction, Industrial)
If you’re responsible for site access outcomes, SSCI helps you:
- Improve accountability at staffed entrances and checkpoints
- Maintain a reliable visitor / vendor / contractor access history
- Reduce risk by requiring acknowledgement of risks and hazards
- Support operations with “who’s on site” visibility
How It Works
Getting started is simple and fast. Safe Site Check In requires no expensive hardware or IT resources – just QR posters or badges and the devices people already carry.
Custom QR Code Signage
Generate branded QR code signs unique to your workplace.
Seamless Check-In Process
Visitors scan the code with their smartphone or use a tablet kiosk.
Customizable Screening
Ask tailored questions or present waivers for digital signatures.
Real-Time Confirmation
Provide visitors with a digital QR badge for fast re-entry.
Reporting Made Simple
Data stored instantly to secure, permanent cloud storage.
Safe Site Check In replaces outdated paper sign-ins with a secure, digital system.
Our QR code-based system is effortless for anyone to use. Visitors scan, answer your custom questions, and receive a digital confirmation badge right on their devices.
Works on any device with no apps or IT setup needed, it’s perfect for first-time and repeat visitors alike.
Ready to Standardize Gate Check-Ins and Improve On-Site Accountability?
See how SSCI supports staffed gate workflows with digital access logs, real-time on-site visibility, and reporting that’s easy to share.
Typical Use Cases
SSCI is a strong fit wherever a staffed entrance needs reliable documentation and visibility:
- Construction site gate check-ins (contractors, vendors, deliveries)
- Industrial and drill site entry gates (remote or high-activity access points)
- Disaster recovery access points (controlled entry with audit needs)
- Property and facilities gated entry (visitors and vendors)
Exportable logs for reporting, audits, and incident documentation
When entry records matter most—during audits, disputes, investigations, or incident reviews—paper logs are difficult to search and easy to question.
SSCI supports clean, searchable digital access logs that can be used for:
- Daily/weekly operational reporting
- Client reporting (for security providers)
- Audit readiness and documentation
- Faster incident review with a reliable access history
What to Capture at the Gate (Best-Practice Checklist)
To run an audit-ready gate operation, your access log should consistently capture the information your site requires. Common fields include:
- Visitor/driver name and company
- Purpose of visit and destination (who/what they’re visiting)
- Host/contact (if applicable)
- Time in and time out (for accurate access history)
- Vehicle details (as needed): make/model, license plate
- Notes and exceptions (e.g., denied entry, unusual circumstances)
- Acknowledgements (optional): site rules or safety notices, if your workflow requires it
When these details are captured the same way, every time, your logs become useful operationally—not just “nice to have” paperwork.
Ditch the Clipboard for a Smarter, Faster Gate Workflow
Modernize your staffed entrances with digital access logs and live roster visibility. See how easy it is to standardize your gate check-ins and simplify your daily reporting.
Frequently Asked Questions
What does a gate guard do at a checkpoint?
Gate guards typically verify who is requesting entry, document required details, follow site rules for approval/denial, and maintain an access log that supports accountability and incident review.
What is a digital gate log?
A digital gate log is an electronic record of site entries and exits. It standardizes what gets captured at the gate, makes logs searchable, and simplifies reporting compared to paper logbooks.
Is SSCI a physical access control system (badge readers, turnstiles, barrier arms)?
No. SSCI is the digital workflow and recordkeeping layer for staffed gate check-ins—supporting consistent entry logging, real-time on-site visibility, and reporting.
What information should be captured at a security gate?
Common requirements include identity, company, purpose of visit, destination/host contact, time in/time out, proof of hazard awareness and notes or exceptions. Requirements vary by site; the key is capturing them consistently.
How does SSCI help with shift handoffs at a 24/7 gate?
A continuous digital log helps each shift see recent activity and maintain consistent records—reducing missed entries, incomplete logs, and confusion during transitions.
Can this work for contractors, vendors, and deliveries—not just employees?
Yes. Staffed gates often handle visitors, subcontractors, vendors, and delivery drivers. A consistent check-in workflow helps keep records complete and easy to report on.
How does “who is on site” visibility help operations?
Knowing who is currently on site improves accountability, coordination, and emergency response—especially when multiple crews, vendors, or shifts are active.
What reports can I generate from digital gate check-ins?
Teams commonly need daily summaries and exportable logs for audits, client reporting, or incident documentation. The goal is reliable, searchable access records.
Is this useful if we use a third-party security company?
Yes. Site operators benefit from standardized reporting and visibility, while security providers benefit from consistent workflows and faster reporting to clients.
How quickly can a digital gate log be deployed?
Many teams start at one gate to prove the workflow, then expand. SSCI is designed for straightforward rollout and adoption.
