The Workforce Data Gap—And How to Close It
Construction firms lose time and margin every day because critical labor information is scattered across paper logs, inboxes, and siloed HR systems. Safe Site Check In can capture workforce management data at the gate.
We capture worker identity data and time onsite. But we also can capture certifications, licenses, E-Verify case #, union status — most any data you need — during project onboarding or badging.
Superintendents use our data to make better decisions in the field, keep schedules on track, raise efficiency and run safer, more profitable projects with less risk.
Instant Digital Check-Ins, Instant Jobsite Insight
Automated digital check-ins capture workforce management data the instant crews arrive, giving you live visibility into attendance, daily logs, and site conditions.
The Problem: Productivity Lost in Plain Sight
- U.S. contractors admit 11–15 % of field labor spend is wasted every week—up to $25 billion annually in avoidable cost. (Source: EC&M)
- 500,000 skilled positions will stay unfilled this year, raising bid prices and timelines. (Source: ABC)
- Global construction productivity has barely moved in two decades while project sizes and complexity keep rising.
(Source: McKinsey & Company)
Paper Tracking, Profit Blind Spots
Paper logs and fragmented spreadsheets can’t surface the real-time insights executives need to protect margins.
Why Workforce Management Data Matters
Real-time workforce data lets you align crews with changing tasks, track cost burn-rates, and spot schedule or compliance risks before they hit the critical path. The result is fewer delays, tighter budgets, and safer jobsites that protect your margins.
Bottom Line
Actionable data reduces re-work, accelerates decision-making, and delivers more predictable profits.
Labor Productivity
Match crew skills to tasks as they evolve.
Cost Control
See live burn-rate vs. budget by project, trade, and subcontractor in Procore or ACC.
Schedule Certainty
Spot workforce gaps early and reassign before critical path slips.
Safety & Compliance
Block entry for lapsed certifications; audit in minutes, not days; protect against visits by ICE.
Role-Specific Gains from Workforce Management Data
Executives & Finance
- Portfolio-level dashboard of labor cost and utilization.
- Evidence for owner change-orders and claims.
Project Managers
- Live head-count vs. plan each morning.
- One-click reallocation of crews across sites.
Site & Safety Supervisors
- Instant badge scan—know who’s onsite and qualified.
- Check for certificate or license expiry or overtime thresholds.
Subcontractor Principals
- Transparent hour tracking supports faster, dispute-free invoicing.
- Digital onboarding shows they’re ready and meet general requirements on day one.
Key Features
- Contact-Free Digital Check-In
QR sign, kiosk, or mobile; <10 seconds per worker. - Real-Time Labor Tracker
View head-count, hours, and trade mix live. - Certification & Training Vault
Auto-flag gaps before they hit the field. - Daily Log Automation
Push one-click reports to Procore and stakeholders. - Exportable Data & API
Feed BI tools or payroll systems effortlessly.
Seamless Integration with Procore and Autodesk for Enhanced Efficiency
Paper-based daily logs stored in office cabinets are useless. Finding critical data can take days or weeks, and traditional sign-in sheets lack accuracy. Safe Site Check In automates the entire daily log process, eliminating paperwork and ensuring secure digital records of who was on-site, their time of arrival, and activities. Learn more about our Procore Integration.
“Safe Site Check In’s ability to streamline the check-in process saves us four hours a day. That’s critical to making up for lost time due to shutdowns earlier this year.”
Max Brandt
VP Operations, i-Kota
Used by Industry-Leading Companies
Ready to turn workforce data into profit?
Safe Site Check In streams real-time labor costs, daily logs, and variance alerts straight to executives, finance teams, and project managers, replacing manual reports with instant insight that protects margins and keeps projects on track.
Frequently Asked Questions
How quickly can we deploy Safe Site Check In?
Most firms are live on their first jobsite in under a day; simply print QR signs and invite crews.
Does it replace my time-clock or payroll?
It captures the same attendance data and exports to leading payroll or ERP platforms—no double entry.
Can I track multiple projects in one view?
Yes. The executive dashboard rolls up labor, safety, and cost metrics across all active sites.
How is workforce data secured?
Data is encrypted at rest and in transit, stored on SOC-2 certified infrastructure in the U.S.
What devices do workers need?
Any smartphone camera works; gate kiosks/tablets are optional for rugged sites.
