Changing CDC Guidelines Requires Employer Flexibility

by | May 20, 2021

It’s a real challenge to keep up with what information you need to gather from your construction jobsite visitors to ensure a safe work environment with real-time visibility to the who, what, when, where and why’s of site activity. Examples include:

  • Changing or unclear health mandates
  • Knowing who is vaccinated
  • Different requirements at different locations
  • Property owner requests
  • When and how many from the subcontractor show up at the job site?

The variations can feel endless.

Most business software was developed by knowledge workers for knowledge workers. Yet Safe Site Check In (SSCI) is focused on making it easy for non-technical users to operate our site management and safety application. It was developed in the US using the agile, cloud, security, privacy, and open source technologies that it is very easy to our construction industry customers a comprehensive yet affordable solution that requires no training or software to setup.

With SSCI, field operations managers or admins can set up check-in sites in minutes, then customize and adapt to change needed information as requirements evolve such as vaccination status. SSCI can handle any type of user while also presenting supplemental documents, training and informational videos down to an individual site level. Our back-end data repository makes it easy to validate everyone who was on your site, when they arrived, and for how long, including employees, subcontractors, delivery agents, inspectors, and any and all visitors.

Get full visibility of your site’s visitors real-time with Safe Site Check In

With the latest SSCI app release, you can now not only create an active site and QR Code in under 60 seconds but customize the site check in experience per site, if need be. We’ll now show you several examples, including a hot topic: How to adapt site check-in for the fully or partially vaccinated.

 

Example 1 – Visitor types across all your sites

A general contractor has multiple sites across multiple states with different visitor types, each requiring different check in flows:

Visitor Type Required Contact Info Terms to Agree To Badge Information
Employee Name
Phone
Email
Employee#
6’ distancing
Wear a face mask
Clean/Disinfect Tools
Welcome.
Have a safe day!
Subcontractor Name
Phone
Email
Address
Company from Pick List
Watch a Safety Training Video
6’ distancing
Wear a face mask
Clean/Disinfect Tools
Welcome.
Have a safe day!
Delivery Name
Phone
Email
Company
Items being delivered
Visit only drop off zones
6’ distancing
Wear a face mask
Proceed through Gate A for delivery.
Wait for on-site personnel before dropping off items.
Other Name
Phone
Email
Address
City
Company
Host Contact Name
View and agree to Liability Waiver
6’ distancing
Wear a face mask
Clean/Disinfect Tools
Welcome.
Wait for your Host to escort you.

Several sites do not have separate delivery locations, so they need to be set up to only ask the visitor to identify themselves as an employee, subcontractor or other. Safe Site Check In makes it easy to apply these visitor flows down to the site level.

 

Example 2 – Vaccination status

There are several approaches to handle visitors and their vaccination status. One approach is to use visitor types for each variation that has different check in flows:

Visitor Type Terms to Agree To Badge Information
Fully Vaccinated Confirm you are fully vaccinated Fully Vaccinated
Not Vaccinated 6’ distancing
Wear a face mask
Clean/Disinfect Tools
Not Vaccinated
Visitor who has not been vaccinated but has scheduled an appointment to receive the first dose 6’ distancing
Wear a face mask
Clean/Disinfect Tools
Not Vaccinated
Visitor who received second dose of the Pfizer or Moderna vaccine or single dose of a Johnson & Johnson vaccine less than two weeks ago 6’ distancing
Wear a face mask
Clean/Disinfect Tools
Partially Vaccinated
Visitor who declines to answer if they have been vaccinated. Confirm that you decline to indicate your vaccination status
6’ distancing
Wear a face mask
Clean/Disinfect Tools
Declined to Identify Vaccination Status

 

Incorporate Safe Site Check In into Your Visitor Check In Flow

Benefits of this approach:

  • You can customize the entire check in flow: what questions to ask, what terms to agree to, even badge information for your on-site personnel to view the vaccination status in real-time (to ensure visitors not fully vaccinated are wearing masks, etc.)
  • Visitor Event Reports will show everyone’s vaccination status connected to a SSCI check in records

Downside of this approach:

  • The app stores data on the visitor’s vaccination status, which may be considered to be personal health information in some rare cases. Check with your HR or employment attorney if you are concerned.

 

Example 3 – Vaccination behavioral terms

Another approach to checking-in with “Vaccination Status” is the use of terms where the visitor “checks the box” to agree to certain behaviors, for example:

  • I will wear a face mask if I have not been fully vaccinated for over 2 weeks
  • I will obey 6-foot distancing protocol if I have not been fully vaccinated for over 2 weeks
  • I will clean and disinfect my tools

The terms can also include an attached Vaccination Policy Terms document (pdf) that the user must view and agree to before being granted access to a site.

Benefits of this approach:

  • You can address behaviors around vaccination without any risk of storing personal health information.

Downside of this approach:

  • You can not customize other questions or Badges based on the visitor’s vaccination status, which may be requested by some local inspectors.

 

Safe Site Check In makes it easy to apply either approach — either one method for all sites or different methods as needed for certain locales.

See how Safe Site Check In can streamline your site by taking advantage of our free trial offer.

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